Grants for Sports, Arts, Leisure and Community Groups
Epping Forest District Council awards grants to organisations involved in providing community work, cultural or sport activities to support these organisations to provide successful services to residents of the Epping Forest district.
The organisations eligible for a grant include the following:
- Local voluntary and community groups
- Sports clubs
- Arts and culture groups
- Social enterprises
- Community interest groups
£83,450 is set aside each year and priority is given to those groups delivering Council objectives and targets. Key priority areas encompass the following:
- Children and Young People
- Safer Communities and the prevention of crime
- Environmental Projects – protection of local heritage and improvement of local environment
- Community Engagement
- Elderly, disadvantaged and/or disabled
- Improving quality of life; encouraging a healthy and active lifestyle
- Encouraging residents to participate in sports, leisure and cultural activities
- Promoting independence
- Community activities; use of local facilities
- Rural and social isolation
Community-based organisations within the Epping Forest District, which operate for the benefit of Epping Forest residents. Priority will be given to groups, which meet the following criteria: -
- Charitable and/or non-profit making
- Based, or active, in Epping Forest District
- Provide services to meet key needs within the district
- Non political
- Can show clear aims and objectives and effective strategies for achieving these
- Have considered alternative funding sources or put forward schemes as part of 'match' funding propels
- Are able to show a clear need for financial support
- Have a bank or building society account in the name of the applicant organisation
Grants, to a maximum of £5,000, are available for one-off new projects, initiatives or further development of an existing scheme. Applicants can apply for up to 50% of the total project costs. The application cannot be made retrospectively. The funding can be used towards – equipment, publicity costs, new buildings, building repairs and improvements; vehicles; specialist items; facility or venue hire; hiring of specialist services for a short period.
You must calculate an estimate of costs as accurately as possible, seeking quotes from suppliers. Estimate of costs to be supplied when submitting the application.
An application for funding towards ongoing revenue costs will only be considered where the nature/type of group is such that, it might not readily lend itself to the development of new projects (a counselling service, for example). Invoices or receipts for the costs incurred, which relate to the funding applied for, must be produced before the funding is released.
When applying for a grant your initiative must make it possible to increase the numbers of people using, participating or benefiting from the activity; help people already participating, improve their level of skill or help the group to apply for extra funds from other funding organisations.
If you are in doubt about what to apply for, please do not hesitate to contact us and ask.
To apply for a grant please complete the application form fully giving as much information as possible, including a separate sheet if necessary. In addition, your application MUST be accompanied by:
- Completed and signed application form (essential)
- Copy of your organisations most recent accounts and balance statement (essential)
- Copy of your organisations safeguarding policy (essential)
- Copy of organisations constitution (essential)
- Estimate of costs (essential)
- Business Plan (if applicable)
- Plans/pictorial description of project (if applicable)
- Application supporting statement/document (desirable)
Once completed and signed, the form and supporting documents should be submitted via email to email@example.com or, by hard copy to Epping Forest District Council, Grant Aid Scheme, 25 Hemnall Street, Epping, Essex, CM16 4LU.
Your application will be considered by the Council’s Portfolio Holder for Leisure and Community Services who has responsibility for deciding on grant applications, following discussions with Council Officers and local partners.
Once we have received your application we will write to you acknowledging receipt of your application and requesting any information which may have been missing from your application. The initial consideration by the Portfolio Holder is usually within six weeks of the receipt of the application. At that stage your application may be approved (subject to certain conditions in some instances), refused or deferred pending the receipt of further information. Usually deferred applications are considered in the next round of applications, again approximately six weeks later.
We will advise you of the additional information we need and, in any event, will liaise with you regarding our information requirements on an on-going basis.
Once the decision has been made there is a ‘call-in’ period, of approximately two weeks, whereby Councillors have the right to ‘call-in’ the decision made. We will then write to confirm the decision made and, if successful, we will request invoices before payment is made. For larger projects we may need evidence that work has commenced, before releasing funding.
Meetings to discuss applications are held approximately every six weeks with the Portfolio Holder for Leisure and Community Services, who is responsible for making decisions on grant applications. Applications need to be submitted at least two weeks in advance of the meeting date to allow us to time to process your application.
Below is a list of meeting dates with the deadlines you will need to know.
Monday 30 April 2018
Applications must be received no later than Monday 16 April 2018 in order to be considered at this meeting.
Monday 30 July 2018
Applications must be received no later than Monday 16 July 2018 in order to be considered at this meeting.
Monday 29 October 2018
Applications must be received no later than Monday 15 October 2018 in order to be considered at this meeting.
Monday 21 January 2019
Applications must be received no later than Monday 7 January 2019 in order to be considered at this meeting.
Waltham Abbey Historical Society
Received £2670 for storage files for historical documents.
Mary Salton, Secretary of Waltham Abbey Historical Society, said: “We are delighted to have received a grant of £2000 from Epping Forest District Council. This will enable our photographs to be re-housed in archive safe materials for further cataloguing. The process was simple and the team were extremely helpful”.
Epping Forest Centenary Trust
Received £2,950 towards the costs of materials, props and hand tools for activities for people with additional needs.
Nick Ely, Conservation Officer, said: “Here at Epping Forest Centenary Trust our volunteers, carry out conservation work in the Forest, benefitted from a range of upgraded equipment (e.g. bow saws and loppers) used weekly by the Happy Loppers (adults with learning disability) and the Green Team adult volunteers seeking healthy exercise thanks to the grant we received from EFDC. The ecology and wildlife has benefitted greatly by the volunteer work for example by removing invasive or potentially diseased plants to protect the ancient Beech trees of the Forest”.
Epping in Bloom
Received £2000 for irrigation to increase the numbers of raised beds.
Victoria Robertson, Chairman of Epping in Bloom, said: “Epping in Bloom are very grateful to have been successful receivers of Grant Aid. The funding allowed us to pay for irrigation and more raised beds for the Epping community garden near M&S. We no longer have to worry about watering the plants because the whole garden is now irrigated. Some of the new raised beds have become educational features. The new sensory zone has been well received and attracts many community workers who come along to enjoy the new relaxing experience. Thank you to the wonderful team for making the whole process seem effortless”.
Gardens of Hanbury Petanque Club
Received £1430 for refurbishment of the pistes.
Brenda Wilmot, Club Secretary, said: “On behalf of the club I would like to thank E.F.D.C. for their support by giving us a Grant to refurbish the pistes. Since moving venues in 2015 we have be able to develop the area to a very high standard with the grant we received. In the last two years the club has gone from strength to strength. Our venue is proving to be very sought after for top competitions i.e. Regional and National”.
Haven House Children’s Hospice
Received £500 in for their Toy Home Loan service.
Toy Home Loan helps families in West Essex, North and North East London access specialist toys for children with complex medical needs and life-limiting conditions.
Mike Palfreman, Chief Executive of Haven House Children’s Hospice, said: “We are delighted to receive such a generous donation from Epping Forest District Council for our Toy Home Loan service. By supporting Toy Home Loan, Epping Forest District Council will help us continue to make a difference to families who need our service in the local area.”
Waltham Abbey Woodcraft Folk
Received £1855 for replacement tents and camping equipment.
Lynn Sheldrick, leader of the Waltham Abbey Woodcraft Folk, said: “The grant has benefited our group as we were able to replace tents that the group has had for many years. The old tents were torn and unable to use as they we're not waterproof. Our Table and benches were broken and we always had to borrow a 3 ring gas cooker. Thanks to the grant received from EFDC we were able to purchase new tents and camping equipment which we most appreciated.”
Waltham Abbey Church
Received £1480 for the purchase of a defibrillator for church and community use.
Richard Walters of Waltham Abbey Church said: “Waltham Abbey Church is a lively and active place of worship, a focal point for the community of the town and also attracts many visitors because of its historical and architectural importance. The purchase of a defibrillator, and the training that key people have had in its use, has allowed the church to take further steps to promote the well-being not only of its own volunteers and congregation but also of those who come into the church for any reason. The defibrillator is also available for use by the community around the church during the church’s hours of opening.”
Coopersale Social Institute
Received £5000 for the purchase of new windows and doors.
Sue Silvester of Coopersale Social Institute said: “We were very fortunate to obtain a grant from EFDC towards our new windows and doors. Our hall is in constant use, serving the community in various ways including pre-school, dance classes, table tennis, meetings, parties and more. The sills were beginning to rot causing damp inside the building however the grant allowed us to purchase new windows and doors meaning the hall is now draft free, therefore reducing heating costs, and generally making the hall much more appealing and environmentally friendly.”
A Compact is a written understanding between the Statutory and Voluntary and Community Sectors. It defines how the two sectors behave toward each other. It is an agreement between organisations, not individuals, designed to benefit the local community, by establishing an effective relationship between the two sectors and ensuring that energies and resources are not wasted and more joint working is possible. Compacts are not legally binding documents. Their authority comes from the fact that they are developed, consulted upon and formally adopted by local stakeholders themselves.
Essentially it is a code of good practice for Voluntary and Community organisations within the Epping Forest District.
It is now a condition that all groups wishing to apply for a grant with Epping Forest District Council, sign up as a member of the Compact and agree to adhere to the recommendations detailed therein. To do this, please download and complete the registration slip below and return to firstname.lastname@example.org